careers
Attorney Positions
Seeking a bankruptcy attorney with 2+ years of experience to join our Delaware, New
Jersey or New York offices and be part of a team working on matters in New Jersey, New
York, Delaware, Maryland, Texas, and Florida. We seek a motivated individual devoted
to meeting the highest standards of excellence and serving clients, and who wants to be
part of an established and dynamic office and firm. Bar admission in one or more states
in which the Firm has an office and where the candidate desires to be a resident is required.
Strong academic credentials and excellent oral and written communication skills are
required. Litigation experience is a plus. We offer a competitive starting salary plus a
comprehensive benefits program. Salary is commensurate with experience. The salary
range for this position is $200,000 to $315,000.
Seeking corporate attorneys for Delaware, Florida, Maryland, New Jersey, New York or Texas offices. Candidates should have 3+ years of experience in corporate, mergers and acquisitions, fund formation, finance and/or securities. Applicable bar admission required. Strong academic credentials, excellent oral and written communication skills required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $240,000 to $315,000.
Seeking an associate with 4+ years general experience in sophisticated commercial litigation for our New Jersey office. NJ bar is required. We have a sophisticated practice and offer an extraordinary opportunity for challenging, interesting, and rewarding work. We seek an individual devoted to meeting the highest standards of excellence and serving clients, and who wants to be part of an established and dynamic firm. Strong academic credentials and excellent oral and written communication skills are required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience.
Seeking an entry level associate and an associate with 3+ years of experience. Candidates should possess a technical background, preferably in electrical engineering, computer science, or related field, for our patent and other intellectual property litigation practice. Our patent and intellectual property litigation practice provides an excellent opportunity for rewarding, interesting, and challenging work in all aspects of litigation. We seek individuals who are interested in being an integral part of a trial team, self-motivated, and devoted to meeting the highest standards of excellence. Strong academic credentials and excellent oral and written communication skills are required. We offer a competitive starting salary plus a comprehensive benefits program
Seeking an associate with 4+ years of experience in general commercial real estate with an emphasis in transactional matters to join our Florida office. FL bar admission required. Strong academic credentials, excellent oral and written communication skills required. We offer an excellent compensation package and comprehensive benefits program.
Seeking a senior attorney with commercial real estate finance experience, including lender and borrower side transactions for our New York, New Jersey, Maryland, or Florida offices. Experience with leverage transactions, preferred equity and joint ventures is a plus. Bar admission in one or more states in which the Firm has an office and where the candidate desires to be resident is required. Strong academic credentials, excellent oral and written communication skills and ability to communicate directly with clients required. We offer a competitive starting salary plus a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $275,000 to 450,000.
Seeking a Tax Associate with 3+ years’ experience to join our New Jersey or New York offices. LL.M preferred in Taxation or Estate Planning. Bar admission in one or more states in which the Firm has an office and where the candidate desires to be resident is required. Strong academic credentials, excellent oral and written communication skills required. We offer an excellent compensation package and comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $200,000-$315,000.
Seeking a Tax, Trusts & Estates Associate with 3+ years’ experience to join our Florida, New Jersey or New York offices. LL.M preferred in Taxation or Estate Planning. Bar admission in one or more states in which the Firm has an office and where the candidate desires to be resident is required. Strong academic credentials, excellent oral and written communication skills required. We offer an excellent compensation package and comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $225,000-$315,000.
Staff Positions
Seeking a Commercial Real Estate Paralegal to join our New York or New Jersey Offices with solid experience in all aspects of commercial real estate including title and survey reviews, purchases, sales, financings and leasing. Candidates must be highly organized and possess the ability to prioritize, be a team player, and have excellent written and verbal skills. Strong working knowledge of Microsoft Word and Excel. College degree and/or paralegal certificate and 5+ years of experience required. We offer a competitive starting salary and comprehensive benefits package. Salary is commensurate with experience. The salary range for this position is $76,500 to $179,000.
Seeking an Application Engineer. This person will work closely with the Enterprise Applications Manager in IT, Accounting, Marketing, Records, and other firm personnel to ensure all applications run optimally and without interruption. Good communication, technical and analytical skills are required, with a heavy focus on Microsoft SQL (querying, reporting in SSIS and other tools, maintenance, documentation, and upgrades), Windows Servers, and Microsoft online services. Some programming knowledge would be a ‘nice to have,’ but expert knowledge is not required.
Essential Job Functions and Responsibilities:
- As part of team, integrate, update, administer, and support the firm’s management applications, which include the following:
- Finance: Elite 3E, Intapp (Time, Risk, Intake), Concur, Iridium reporting and analytics
- Practice-specific tools: Aderant CompuLaw
- Marketing: Foundations
- Responsibilities within the firm’s application stack include:
- Performing application implementations, reconfiguration, upgrades, and periodic maintenance.
- Administering the underlying platforms, especially Microsoft SQL, SSRS, SSIS, Active Directory and Azure AD authentication and integration, and Windows Servers.
- Coordinating with other departments and stakeholders during projects and system upgrades; assessing and communicating risk factors, primarily when integrated systems cause a “trickle-down” effect.
- Participating in month-end maintenance such as: Windows updates, SQL maintenance, query optimization, and security patching.
- Testing applications during system changes, enhancements, upgrades, and monthly system maintenance.
- Documenting system configurations, integrations, backup, and disaster recovery processes and other processes.
- Creating how-to guides and documenting resolutions to frequently asked questions.
- Communicating and informing the department and management of project statuses, issues, and proposed resolutions.
- Resolving support requests/tickets escalated from the helpdesk team, including ‘end user’ application troubleshooting.
- Managing vendor support tickets.
- Tracking and optimizing system performance and storage utilization, plan for necessary hardware or software upgrades to support system growth.
- Researching and evaluating new tools/technologies to improve the current application stack.
Knowledge, Skills & Abilities:
- Proficiency in SQL administration, data queries, and reporting (“SSRS”) essential
- Demonstrated ability to learn functional and technical integration aspects of the firm’s applications, based on experience in a variety of environments.
- 3+ years’ experience operating accounting, time tracking, billing, and management software in a legal or other professional services company strongly preferred.
- Fluency in the Elite 3E SQL database schema preferred or a demonstrated ability to develop such fluency based on experience with other systems.
- Experience with any of Elite 3E Templates (“Design Gallery”), Workspace, BizTalk, Elite Application Framework and Tools and 3E Solutions Manager a plus and would be very attractive.
- Proficiency in XML/XSLT transformation.
- Proficiency with some combination of PowerShell, C# and Visual Basic .Net, HTML5 or other programming or scripting languages.
- Experience administering Windows Server.
- Solid technical foundation with the ability to troubleshoot, diagnose and resolve complex problems and implement solutions with minimal guidance.
- Self-motivated with excellent time management skills.
- Strong analytical skills with the ability to communicate results.
- Excellent verbal and written communication skills, and the ability to communicate with staff of varying technical expertise.
Non-essential Functions:
- Responsible for communication, coordination and “backup” of other members of the Information Technology Department as required to service the firm and its clients.
- Exempt position: expected to work additional hours, weekends, and holidays, as required in the performance of customary and typical IT duties.
- This position is considered essential to the function of the firm. Therefore, attendance during firm administrative leave and closings may be required.
- Support and monitor firm policies and procedures as pertains to the Information Technology Department.
Qualifications:
To succeed in this position, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education and/or Experience:
- Minimum 3 years experience in management, design, and implementation of large enterprise applications in a heterogeneous operating system environment with hands-on experience in maintaining mission-critical enterprise applications at a high level of availability.
- Broad knowledge of the specialized and technical field of computer science and business/management acumen equivalent to a complete college or university education; includes thorough skills knowledge.
- 4-year college degree preferred; equivalent experience considered.
Certificates, Licenses, Registrations:
Microsoft and other vendor certifications preferred, but not required.
Seeking a Human Resources Manager. This position is responsible for firm-wide human resource functions, including resource planning, recruitment, performance evaluations, disciplinary procedures, benefits and employee relations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Provide managerial and administrative support to the Chief Human Resources Officer in the following areas:
• All human resource functions of the Firm, continuously evaluating current Firm policies & procedures, make recommendations for improvement.
• Firm recruiting, hiring, development and retention programs in compliance with state/federal regulations and recommended employment law practices.
• Determine staffing needs for the Firm; meet and maintain benchmarked staffing ratios and trends. Oversee non-exempt personnel including administrative assistants and other clerical staff to ensure that Firm expectations are being met.
• Oversee employee relations and resolution of employment conflicts.
• Work with Firm personnel to ensure the Firm’s compliance in handling requests for leaves of absence.
• Coordinate with Chief Human Resources Officer and Payroll and Benefits Coordinator regarding all Firm benefit plans, including 401(k)/Profit Sharing Plan.
• Ensure the Firm has updated standard job descriptions for support staff & ensure timely review of job descriptions & position specifications.
• Keep Firm Managing Partners and Chief Human Resources Officer informed of HR matters; assist with any reports and financial analysis as requested. Assist with integration of new attorneys.
• Additional responsibilities as assigned by the Chief Human Resources Officer or Firm Managing Partners.
QUALIFICATIONS:
• Bachelor’s degree in human resource management or related field, or a comparable level of training such as that which may be acquired through additional work experience. Prior law firm experience, SHRM-CP, SHRM-SCP, SPHR or PHR a plus.
• Approximately 4+ years of progressively responsible work experience with legal or other professional service organizations to gain the expertise needed to administer a professional HR system.
• Ability to identify & analyze complex issues, able to recommend and implement solutions to same.
• Interpersonal skills to communicate and maintain effective/professional relationships with partners, attorneys and staff.
• Broad knowledge of law firm services, policies and procedures.
• Excellent written and verbal communication skills, attention to detail essential.
• Working knowledge of computer software including Microsoft is necessary.
We offer an excellent compensation package and comprehensive benefits program.
Seeking an Intellectual Property Prosecution Paralegal for our New Jersey or New York Offices with 5+ years of law firm intellectual property prosecution paralegal experience.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Prepare and file U.S. trademark prosecution and maintenance documents electronically with the USPTO including but not limited to applications, office action responses, extensions of time, statements of use, affidavits, renewals, assignments, and powers of attorneys.
• Identify and prepare appropriate specimens of use for submission to the USPTO, and communicate with clients regarding same.
• Prepare and file trademark documents with WIPO and through the Madrid Protocol, including but not limited to applications for International Registration, responses to Notices of Irregularity, renewals, assignments, and powers of attorney.
• Work with and correspond with foreign counsel in connection with prosecution and maintenance of trademark applications/ registrations outside of the United States, including attending to notarization and legalization of documents.
• Communicate with clients regarding trademark status and upcoming deadlines as needed.
• Conduct preliminary trademark clearance searches online and USPTO website.
• Prepare and file copyright applications for registration.
• Conduct due diligence on trademark portfolios and IP-related corporate transactions.
• Assist with preparation and filing TTAB petitions, motions, and other paperwork.
• Assist with investigations of third-party use of marks, preserving evidence, creating PDFs and making exhibits for briefs and other filings.
• Assist in preparation and filing of UDRP actions.
• Prepare and file, or instruct, on all aspects of US, PCT, and foreign prosecution.
• Proof and edits patent applications and office actions and prepares office actions.
• File and assist in prosecution of design applications (including convention deadlines for filing abroad).
• Review files and prepare of Information Disclosure Statements and accompanying documents.
• Assist clients with ongoing third-party patent monitoring.
• Ensure deadlines are calendared and reported; experience with using trademark docketing software systems, preferably CPI.
• Maintain a docket of IP deadlines and coordinate and communicate deadline responses with relevant attorneys and staff.
QUALIFICATIONS:
Candidates must be highly organized and possess the ability to prioritize, be a team player, and have excellent written and verbal skills. College degree and/or paralegal certificate required. Strong working knowledge of MSOffice (Outlook, Word, Excel, PowerPoint), Relativity, and Concordance required. Knowledge of iManage a plus. We offer a competitive starting salary plus a comprehensive benefits package. Salary is commensurate with experience. The salary range for this position is $76,500 to $179,000.
Seeking a Legal Practice Assistant (LPA) for our Maryland Office. 3+ years legal experience to support members of the Firm, associates in the areas of Bankruptcy, Corporate, Environmental, Litigation, Real Estate and Tax, Trusts & Estates. Candidates should possess excellent communication skills, client focused, highly organized and detail orientated with demonstrated ability to multi-task in a high-volume environment and work well independently and with a team. Strong technical skills of Microsoft Office, Outlook, Excel and InTapp required; knowledge of IManage and PowerPoint a plus. We offer a competitive starting salary and a comprehensive benefits program. The salary range for this position is $75,000 to $115,000
Seeking a Legal Practice Assistant (LPA) for our New Jersey Office. 3+ years legal experience to support members of the Firm, associates in the areas of Bankruptcy, Corporate, Environmental, Litigation, Real Estate and Tax, Trusts & Estates. Candidates should possess excellent communication skills, client focused, highly organized and detail orientated with demonstrated ability to multi-task in a high-volume environment and work well independently and with a team. Strong technical skills of Microsoft Office, Outlook, Excel and InTapp required; knowledge of IManage and PowerPoint a plus.
Seeking a Litigation Paralegal for our Florida Office with 4+ years of law firm litigation paralegal experience. Responsibility for assisting lawyers in all aspects of the Litigation Department’s caseloads, including: the organization and maintenance of court materials; drafting and filing pleadings, motions, and other court documents; preparation of correspondence, memoranda, discovery, and other communications with minimal supervision; management of docket, matter dates, and deadlines; abstracting and preparation; and coordination of deposition, hearing, motion and trial preparation. Assist with and coordinate paper and electronic discovery process, including identifying potentially relevant electronically stored information (“ESI”); draft and issue legal hold notices; coordinate with clients to identify, preserve, and collect relevant sources of ESI and paper discovery; and assist with processing, reviewing, and coding ESI.
QUALIFICATIONS:
Knowledge of and ability to electronically file (E-Filing portal) pleadings and Pacer required. NY and NJ (NYSCEF/ECF) is a plus. Candidates must be highly organized and possess the ability to prioritize, be a team player, and have excellent written and verbal skills. College degree and/or paralegal certificate required. Strong working knowledge of MSOffice (Outlook, Word, Excel, PowerPoint), Relativity strongly preferred. Knowledge of iManage a plus. We offer a competitive starting salary and comprehensive benefits package.
Seeking a marketing assistant to join the Marketing Department in our New Jersey Office. This position will report to the Chief Marketing and Business Development Officer. Duties include: General support for the day-to-day marketing projects for the firm’s five offices. Provide administrative assistance to the marketing team, including scheduling meetings, managing calendars, and handling correspondence. Organize and maintain marketing files, documents, and records. Assist in maintaining marketing databases, including client lists, contact information, and mailing lists. Ensure data accuracy and integrity to support effective marketing campaigns and client communications. Support the planning and execution of firm events, seminars, webinars, and conferences. Coordinate event logistics, including venue selection, vendor coordination, RSVP management, and material preparation. Research and tracking for all charitable requests. Serve as a liaison between the marketing team and other departments within the firm, as well as external vendors and partners. Facilitate communication and ensure alignment on marketing initiatives and priorities. Assist in digital marketing efforts, including social media management, email marketing, and website updates. Help monitor and track the performance of digital marketing campaigns and provide reports as needed. Conduct research on industry trends, competitor activities, and client demographics to support marketing strategies and decision-making. Compile findings into reports and presentations for the marketing team. Posting of all blog entries in a timely manner. General inventory ordering/tracking for brochures, business cards and marketing collateral. General administrative duties including invoice payment. Assist with special projects when requested including events.
QUALIFICATIONS:
College Degree. Preferably a major/minor in marketing, communications, English and proficient in Microsoft Office Suite, proficient in all social media outlets, including but not limited to, X, LinkedIn, Facebook & Instagram, ability to work independently and as a team, ability to prioritize and multi-task effectively, high level of attention to detail, must be comfortable completing projects on tight deadlines in a fast-paced environment, intelligence, strong work ethic and high level of professionalism and experience at a professional services firm a plus. We offer a comprehensive starting salary and benefits program.
Seeking a Trust and Estate Administration Paralegal with 5 plus years experience to join our New Jersey, New York or Florida Offices. Responsible for handling all phases of estate and trust administration, including probate (knowledge of New Jersey, New York and Florida probate a plus), extensive communication with clients, financial planners and accountants, preparation of federal and state estate tax returns and fiduciary accountings, distribution of estate assets and trust funding, deed work and etc. Superior communication and mathematical skills are a must. Strong working knowledge of estate tax software (ONESOURCE/Fast Tax), HotDocs and Microsoft Word a plus.
Candidates must be highly organized and possess the ability to prioritize, be a team player, and have excellent written and verbal skills. College degree and/or paralegal certificate preferred. We will consider a JD/paralegal candidate as well. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $76,500 to 162,500.
We offer an excellent compensation package and comprehensive benefits program.
Cole Schotz is an Equal Opportunity Employer.
Please e-mail resume for consideration to:
Gayle P. Englert, Chief Human Resources Officer
Email: genglert@coleschotz.com
Office: 201.525.6307
Fax: 201.678.6307
Cole Schotz P.C.
Court Plaza North
25 Main Street, P.O. Box 800
Hackensack, NJ 07602-0800
