careers
Attorney Positions
Seeking a bankruptcy attorney with 2+ years of experience to join our Delaware, New
Jersey or New York offices and be part of a team working on matters in New Jersey, New
York, Delaware, Maryland, Texas, and Florida. We seek a motivated individual devoted
to meeting the highest standards of excellence and serving clients, and who wants to be
part of an established and dynamic office and firm. Bar admission in one or more states
in which the Firm has an office and where the candidate desires to be a resident is required.
Strong academic credentials and excellent oral and written communication skills are
required. Litigation experience is a plus. We offer a competitive starting salary plus a
comprehensive benefits program. Salary is commensurate with experience. The salary
range for this position is $200,000 to $315,000.
Seeking corporate attorneys for Delaware, Florida, Maryland, New Jersey, New York or Texas offices. Candidates should have 3+ years of experience in corporate, mergers and acquisitions, fund formation, finance and/or securities. Applicable bar admission required. Strong academic credentials, excellent oral and written communication skills required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $240,000 to $315,000.
Seeking an associate with 3+ years general experience in sophisticated commercial litigation for our New Jersey office. NJ bar is required. We have a sophisticated practice and offer an extraordinary opportunity for challenging, interesting, and rewarding work. We seek an individual devoted to meeting the highest standards of excellence and serving clients, and who wants to be part of an established and dynamic firm. Strong academic credentials and excellent oral and written communication skills are required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience.
Seeking an entry level associate and an associate with 3+ years of experience. Candidates should possess a technical background, preferably in electrical engineering, computer science, or related field, for our patent and other intellectual property litigation practice. Our patent and intellectual property litigation practice provides an excellent opportunity for rewarding, interesting, and challenging work in all aspects of litigation. We seek individuals who are interested in being an integral part of a trial team, self-motivated, and devoted to meeting the highest standards of excellence. Strong academic credentials and excellent oral and written communication skills are required. We offer a competitive starting salary plus a comprehensive benefits program
Seeking an associate with 4+ years of experience in general commercial real estate with an emphasis in transactional matters to join our Florida office. FL bar admission required. Strong academic credentials, excellent oral and written communication skills required. We offer an excellent compensation package and comprehensive benefits program.
Seeking a senior attorney with commercial real estate finance experience, including lender and borrower side transactions for our New York, New Jersey, Maryland, or Florida offices. Experience with leverage transactions, preferred equity and joint ventures is a plus. Bar admission in one or more states in which the Firm has an office and where the candidate desires to be resident is required. Strong academic credentials, excellent oral and written communication skills and ability to communicate directly with clients required. We offer a competitive starting salary plus a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $275,000 to 450,000.
Seeking a Tax Associate with 3+ years’ experience to join our New Jersey or New York offices. LL.M preferred in Taxation or Estate Planning. Bar admission in one or more states in which the Firm has an office and where the candidate desires to be resident is required. Strong academic credentials, excellent oral and written communication skills required. We offer an excellent compensation package and comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $200,000-$315,000.
Seeking a Tax, Trusts & Estates Associate with 3+ years’ experience to join our Florida, New Jersey or New York offices. LL.M preferred in Taxation or Estate Planning. Bar admission in one or more states in which the Firm has an office and where the candidate desires to be resident is required. Strong academic credentials, excellent oral and written communication skills required. We offer an excellent compensation package and comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $225,000-$315,000.
Staff Positions
Seeking a Billing Coordinator to join our New Jersey Office:
Job Duties:
- Prepare and edit client invoices in accordance with firm policies and client guidelines.
- Proficient in E-billing procedures.
- Review and verify accuracy of billing data, ensuring all billable time and expenses are accounted for.
- Coordinate with attorneys, paralegals, and other staff to resolve billing discrepancies and issues.
- Respond to client inquiries regarding billing and payment status.
- Process write-offs following Firm policy.
- Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills).
- Ability to handle a high volume of bills per month.
- Ability to effectively interact and communicate with attorneys, assistants, and clients.
- Review and verify accuracy of billing and supporting documentation as required.
- Create new billing formats as needed.
- Assist with the preparation of monthly and quarterly billing reports for management review.
Required Skills:
- 3 or more years hands-on billing experience in a law firm.
- Elite 3E, Aderant (or equivalent accounting software) experience.
- Demonstrated proficiency with MS Office.
- Ability to multi-task and prioritize.
- Ability to organize work flow and use time efficiently.
- Ability to show strong attention to detail.
- Ability to perform at high levels in a fast paced ever-changing work environment and successfully adapt to changing priorities and work demands.
- Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative.
- Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings.
We offer an excellent compensation package and comprehensive benefits program. Salary is commensurate with experience.
Seeking a Commercial Real Estate Paralegal to join our New York or New Jersey Offices with solid experience in all aspects of commercial real estate including title and survey reviews, purchases, sales, financings and leasing. Candidates must be highly organized and possess the ability to prioritize, be a team player, and have excellent written and verbal skills. Strong working knowledge of Microsoft Word and Excel. College degree and/or paralegal certificate and 5+ years of experience required. We offer a competitive starting salary and comprehensive benefits package. Salary is commensurate with experience. The salary range for this position is $76,500 to $179,000.
Seeking an Application Engineer. This person will work closely with the Enterprise Applications Manager in IT, Accounting, Marketing, Records, and other firm personnel to ensure all applications run optimally and without interruption. Good communication, technical and analytical skills are required, with a heavy focus on Microsoft SQL (querying, reporting in SSIS and other tools, maintenance, documentation, and upgrades), Windows Servers, and Microsoft online services. Some programming knowledge would be a ‘nice to have,’ but expert knowledge is not required.
Essential Job Functions and Responsibilities:
- As part of team, integrate, update, administer, and support the firm’s management applications, which include the following:
- Finance: Elite 3E, Intapp (Time, Risk, Intake), Concur, Iridium reporting and analytics
- Practice-specific tools: Aderant CompuLaw
- Marketing: Foundations
- Responsibilities within the firm’s application stack include:
- Performing application implementations, reconfiguration, upgrades, and periodic maintenance.
- Administering the underlying platforms, especially Microsoft SQL, SSRS, SSIS, Active Directory and Azure AD authentication and integration, and Windows Servers.
- Coordinating with other departments and stakeholders during projects and system upgrades; assessing and communicating risk factors, primarily when integrated systems cause a “trickle-down” effect.
- Participating in month-end maintenance such as: Windows updates, SQL maintenance, query optimization, and security patching.
- Testing applications during system changes, enhancements, upgrades, and monthly system maintenance.
- Documenting system configurations, integrations, backup, and disaster recovery processes and other processes.
- Creating how-to guides and documenting resolutions to frequently asked questions.
- Communicating and informing the department and management of project statuses, issues, and proposed resolutions.
- Resolving support requests/tickets escalated from the helpdesk team, including ‘end user’ application troubleshooting.
- Managing vendor support tickets.
- Tracking and optimizing system performance and storage utilization, plan for necessary hardware or software upgrades to support system growth.
- Researching and evaluating new tools/technologies to improve the current application stack.
Knowledge, Skills & Abilities:
- Proficiency in SQL administration, data queries, and reporting (“SSRS”) essential
- Demonstrated ability to learn functional and technical integration aspects of the firm’s applications, based on experience in a variety of environments.
- 3+ years’ experience operating accounting, time tracking, billing, and management software in a legal or other professional services company strongly preferred.
- Fluency in the Elite 3E SQL database schema preferred or a demonstrated ability to develop such fluency based on experience with other systems.
- Experience with any of Elite 3E Templates (“Design Gallery”), Workspace, BizTalk, Elite Application Framework and Tools and 3E Solutions Manager a plus and would be very attractive.
- Proficiency in XML/XSLT transformation.
- Proficiency with some combination of PowerShell, C# and Visual Basic .Net, HTML5 or other programming or scripting languages.
- Experience administering Windows Server.
- Solid technical foundation with the ability to troubleshoot, diagnose and resolve complex problems and implement solutions with minimal guidance.
- Self-motivated with excellent time management skills.
- Strong analytical skills with the ability to communicate results.
- Excellent verbal and written communication skills, and the ability to communicate with staff of varying technical expertise.
Non-essential Functions:
- Responsible for communication, coordination and “backup” of other members of the Information Technology Department as required to service the firm and its clients.
- Exempt position: expected to work additional hours, weekends, and holidays, as required in the performance of customary and typical IT duties.
- This position is considered essential to the function of the firm. Therefore, attendance during firm administrative leave and closings may be required.
- Support and monitor firm policies and procedures as pertains to the Information Technology Department.
Qualifications:
To succeed in this position, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education and/or Experience:
- Minimum 3 years experience in management, design, and implementation of large enterprise applications in a heterogeneous operating system environment with hands-on experience in maintaining mission-critical enterprise applications at a high level of availability.
- Broad knowledge of the specialized and technical field of computer science and business/management acumen equivalent to a complete college or university education; includes thorough skills knowledge.
- 4-year college degree preferred; equivalent experience considered.
Certificates, Licenses, Registrations:
Microsoft and other vendor certifications preferred, but not required.
Seeking a Legal Practice Assistant (LPA) for our New Jersey Office. 3+ years legal experience to support members of the Firm, associates in the areas of Bankruptcy, Corporate, Environmental, Litigation, Real Estate and Tax, Trusts & Estates. Candidates should possess excellent communication skills, client focused, highly organized and detail orientated with demonstrated ability to multi-task in a high-volume environment and work well independently and with a team. Strong technical skills of Microsoft Office, Outlook, Excel and InTapp required; knowledge of IManage and PowerPoint a plus.
Seeking a Litigation Paralegal for our Florida Office with 4+ years of law firm litigation paralegal experience. Responsibility for assisting lawyers in all aspects of the Litigation Department’s caseloads, including: the organization and maintenance of court materials; drafting and filing pleadings, motions, and other court documents; preparation of correspondence, memoranda, discovery, and other communications with minimal supervision; management of docket, matter dates, and deadlines; abstracting and preparation; and coordination of deposition, hearing, motion and trial preparation. Assist with and coordinate paper and electronic discovery process, including identifying potentially relevant electronically stored information (“ESI”); draft and issue legal hold notices; coordinate with clients to identify, preserve, and collect relevant sources of ESI and paper discovery; and assist with processing, reviewing, and coding ESI.
QUALIFICATIONS:
Knowledge of and ability to electronically file (E-Filing portal) pleadings and Pacer required. NY and NJ (NYSCEF/ECF) is a plus. Candidates must be highly organized and possess the ability to prioritize, be a team player, and have excellent written and verbal skills. College degree and/or paralegal certificate required. Strong working knowledge of MSOffice (Outlook, Word, Excel, PowerPoint), Relativity strongly preferred. Knowledge of iManage a plus. We offer a competitive starting salary and comprehensive benefits package.
Seeking a marketing assistant to join the Marketing Department in our New Jersey Office. This position will report to the Chief Marketing and Business Development Officer. Duties include: General support for the day-to-day marketing projects for the firm’s five offices. Provide administrative assistance to the marketing team, including scheduling meetings, managing calendars, and handling correspondence. Organize and maintain marketing files, documents, and records. Assist in maintaining marketing databases, including client lists, contact information, and mailing lists. Ensure data accuracy and integrity to support effective marketing campaigns and client communications. Support the planning and execution of firm events, seminars, webinars, and conferences. Coordinate event logistics, including venue selection, vendor coordination, RSVP management, and material preparation. Research and tracking for all charitable requests. Serve as a liaison between the marketing team and other departments within the firm, as well as external vendors and partners. Facilitate communication and ensure alignment on marketing initiatives and priorities. Assist in digital marketing efforts, including social media management, email marketing, and website updates. Help monitor and track the performance of digital marketing campaigns and provide reports as needed. Conduct research on industry trends, competitor activities, and client demographics to support marketing strategies and decision-making. Compile findings into reports and presentations for the marketing team. Posting of all blog entries in a timely manner. General inventory ordering/tracking for brochures, business cards and marketing collateral. General administrative duties including invoice payment. Assist with special projects when requested including events.
QUALIFICATIONS:
College Degree. Preferably a major/minor in marketing, communications, English and proficient in Microsoft Office Suite, proficient in all social media outlets, including but not limited to, X, LinkedIn, Facebook & Instagram, ability to work independently and as a team, ability to prioritize and multi-task effectively, high level of attention to detail, must be comfortable completing projects on tight deadlines in a fast-paced environment, intelligence, strong work ethic and high level of professionalism and experience at a professional services firm a plus. We offer a comprehensive starting salary and benefits program.
Seeking a detail-oriented and proactive Staff Accountant to join our Finance team. The ideal candidate will have a strong background in accounting, exceptional analytical skills, and the ability to work effectively in a fast-paced legal environment. As a Staff Accountant, you will play a crucial role in managing financial operations, ensuring accuracy, and supporting the firm’s financial decision-making processes. We have a sophisticated practice and offer an extraordinary opportunity for challenging, interesting, and rewarding work. We seek an individual devoted to meeting the highest standards of excellence and serving clients, and who wants to be part of an established and dynamic firm.
Key Responsibilities:
- Perform day-to-day accounting duties, including accounts payable and receivable, general ledger entries, trust accounting and reconciliations.
- Assist in the preparation of monthly, quarterly, and annual financial statements and reports.
- Ensure compliance with internal financial policies and procedures, as well as relevant legal and regulatory requirements.
- Participate in the month-end and year-end closing processes, including journal entries and account reconciliations.
- Assist in the preparation and coordination of the annual budget and forecast processes.
- Conduct financial analysis and provide insights to support management decision-making.
- Collaborate with other departments to ensure accurate and timely financial information.
- Assist in audits and liaise with external auditors as necessary.
- Continuously improve and streamline accounting processes to enhance efficiency and accuracy.
Qualifications:
- Bachelor’s degree in Accounting, Finance, or a related field.
- Minimum of 2 years of accounting experience, preferably in a law firm or professional services environment.
- Strong knowledge of accounting principles, financial reporting, and regulatory requirements.
- Proficient in accounting software and Microsoft Office Suite (especially Excel).
- Excellent analytical, problem-solving, and organizational skills.
- High attention to detail and accuracy.
- Strong communication and interpersonal skills.
- Ability to work independently and collaboratively within a team.
Strong academic credentials and excellent oral and written communication skills are required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience.
Seeking a Trust and Estate Administration Paralegal with 5 plus years experience to join our New Jersey, New York or Florida Offices. Responsible for handling all phases of estate and trust administration, including probate (knowledge of New Jersey, New York and Florida probate a plus), extensive communication with clients, financial planners and accountants, preparation of federal and state estate tax returns and fiduciary accountings, distribution of estate assets and trust funding, deed work and etc. Superior communication and mathematical skills are a must. Strong working knowledge of estate tax software (ONESOURCE/Fast Tax), HotDocs and Microsoft Word a plus.
Candidates must be highly organized and possess the ability to prioritize, be a team player, and have excellent written and verbal skills. College degree and/or paralegal certificate preferred. We will consider a JD/paralegal candidate as well. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $76,500 to 162,500.
We offer an excellent compensation package and comprehensive benefits program.
Cole Schotz is an Equal Opportunity Employer.
Please e-mail resume for consideration to:
Gayle P. Englert, Chief Human Resources Officer
Email: genglert@coleschotz.com
Office: 201.525.6307
Fax: 201.678.6307
Cole Schotz P.C.
Court Plaza North
25 Main Street, P.O. Box 800
Hackensack, NJ 07602-0800
